Geneseo Village

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1. Am I allowed to contact selection committee members during the RFP / RFQ process? No. By City policy, vendors cannot communicate with any selection committee members until after voting occurs. If you have questions during the process, contact the Purchasing Division.
2. Are there any requirements for submitting a bid? Terms and conditions vary with each bid depending on what's being purchased. Please refer to the terms and conditions section of the specific bid for details.
3. Do I need to include taxes and shipping in my bid? Bid pricing should include all labor, materials, shipping, insurance, etc., covering the items bid. Sales tax applies when necessary but won't be considered during bid evaluation.
4. How do I get signed up on the mailing list? To join our mailing list, visit the link to sign up for bid notifications: Notification Sign up
5. How do I get a copy of a plan holders list? Not all bids have associated plan holder lists. These are typically maintained only for construction-related projects. Any bid with an associated plan holder list will be posted on the website section containing the bid information.
6. What does the City do with its surplus equipment? The City sells surplus through a third-party online auction company called GovDeals, Inc. Notifications containing lists of auctioned items are sent regularly. Join our mailing list for automatic notifications of items for sale. For questions about the online system, contact the Purchasing Division at 479-575-8256. For new GovDeals bidder verifications, call 1-800-613-0156 ext. 1, and for assistance with existing GovDeals accounts, call customer service at 1-800-613-0156, ext. 2.
7. What is the difference between a Bid, an RFP, and an RFQ? In a bid, price is the primary deciding factor for award. Bid examples include construction, equipment, materials and supplies. An RFP (Request for Proposals) or RFQ (Request for Qualifications) is used when price is considered but not the most heavily weighted factor. Other factors include qualifications for specific projects, experience and performance capacity, work methods and facility locations, past performance, and price (not considered in an RFQ). RFQs are used exclusively for architectural, engineering and legal services.
8. When do I need an Arkansas Contractor's License Number? When bidding on construction projects exceeding $20,000, a current valid Arkansas State Contractor's License is required.
9. When do I need a bid bond or 100% performance and payment bond? A bid bond must be submitted with construction bids of $20,000 or more. A 100% performance and payment bond is required whenever a vendor is awarded a construction contract of $20,000 or more. Equipment or service contracts exceeding $20,000 may sometimes also require performance and payment bonds.
10. Where does the City advertise Bids, RFP's and RFQ's? All advertisements appear in the Northwest Arkansas Democrat-Gazette under category 1210 legal.
11. Where do I find bid results? Bid results can be found on the Bids, RFPs, and RFQs web page.
12. Who should I contact if I have questions? Please refer to the contact information provided in each Bid, RFP or RFQ document.